Job Details

Grant Specialist

Position Number: 6549331
Location: Madison, WI
Position Type: Sponsored Programs, Grants, and Contracts

Grant Specialist

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
September 4, 2025

Application Deadline:

Salary Information:
$67,526-$78,886

For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.

Department:
Grants

Job Description:

Madison College, in beautiful Madison, Wisconsin, is seeking skilled and engaged candidates for the position of Grant Specialist. This position provides expertise in identifying, developing and securing grant funding opportunities that align with institutional priorities as well as serving as Authorized Organizational Representative (AOR) and supporting compliance with post-award processes.

Success in this role involves collaborating with faculty, staff and leadership to conceptualize projects, develop competitive proposals and ensure compliance with funding requirements. This position contributes to institutional objectives by expanding financial resources, supporting innovation and enhancing programs that advance student success and institutional growth. If you are looking for an exciting opportunity to contribute to an innovative educational institution, apply now!

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions.

REQUIRED DOCUMENTS (2)

1. Cover letter (in your cover letter, please specify 100% remote or hybrid)

2. Resume

Failure to submit these documents by the first consideration date will result in your application being ineligible.

DEADLINE: This position will be open until filled, with a first review date of September 28, 2025, at 11:59 pm.

WORK LOCATION: Preference for Wisconsin-based candidates able to work onsite a minimum of 2 days/week (hybrid schedule subject to change per college policy). Remote applicants from WI or the following states will also be considered: AR, IL, IA, KS, KY, MI, MN, NJ, NY, OK, WA, OR, TX. This position does not offer a relocation package.

General office hours are Monday - Friday from 8:00 a.m. - 4:30 p.m. CST. This posting may be used to fill similar vacancies that occur within 12 months of the closing date.

Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and you will be able to participate in the Wisconsin Retirement System (WRS). The employee selected will serve a twelve (12) month introductory period.

Duties/Responsibilities:

Advances institutional funding opportunities by leading grant proposal development, ensuring alignment with college priorities and fostering collaboration among faculty, staff and leadership.
Enhances strategic decision-making by identifying and evaluating potential grant opportunities, ensuring compliance with funding requirements and assessing risk and alignment with institutional goals.
Strengthens pre-award grant processes by developing and refining policies and procedures that improve efficiency, ensure compliance and support successful grant submissions.
In collaboration with the Director, writes policies and procedures to adhere with federal compliance regulations (such as: Conflict of Interest, Responsible and Ethical Conduct of Research, Research Security, etc.), facilitates training of faculty and staff on required compliance requirements, and monitors completion of training.
Builds institutional grant capacity by providing faculty and staff with training and resources that improve grant development skills, manage applicable award(s), support compliance and expand access to funding opportunities.
Ensures effective grant administration by serving as a liaison to federal program officers, facilitating communication and advocating for institutional funding needs.
Maintains compliance and funding integrity by managing grant submissions, new awards and revisions as the Authorized Organization Representative (AOR), ensuring accuracy and adherence to federal grant system requirements.
Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.
Adheres to college policies, directives and work rules while maintaining a commitment to the college's mission, vision and values.
Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Knowledge, Skills, and Abilities:

Knowledge of federal, state and foundation grant regulations.
Skill in data analysis and interpretation.
Skill in analyzing grant funding opportunities.
Ability to exercise independent judgment in analyzing, interpreting and reconciling financial data.
Ability to prioritize and manage workloads to ensure timely completion of assignments, adherence to deadlines and effective workflow distribution.
Ability to communicate complex information clearly and effectively, including training and dissemination of information to others.
Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
Skill in effectively and respectfully communicating with others.

Minimum Qualifications:

Bachelor's Degree required. An Associate's Degree may be considered with equivalent additional work experience.
Experience:
2-4+ years of relevant, professional, and progressive work experience.

Preferred Qualifications:

Experience developing, writing and submitting large federal and private grants
Experience in Higher Ed grant proposal writing/office of sponsored programs highly encouraged

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Grant-Specialist_R0005590

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.