Job Details

Executive Assistant

Position Number: 6412909
Location: Salt Lake City, UT
Position Type: Executive Assistants

Executive Assistant

Job Summary

The University Analytics & Institutional Reporting (UAIR) office houses a transformational group of data professionals that turn complex university data into meaningful, highly valued information, trusted by university leadership to drive strategic decisions and generate official figures reported to regulatory, external and public agencies.

UAIR is seeking a highly organized and detail-oriented administrative assistant to provide comprehensive support to our leadership team. This role is vital in ensuring the smooth and efficient operation of our team by managing daily tasks, communicating effectively, and offering a positive customer experience.

This position is intended to be hybrid. The expectation is that the individual will be in-person on the U campus on a flexible schedule. The successful candidate should plan to be in-person two days a week and the schedule specifics can be discussed further during the interview process. Our office is not currently able to support individuals seeking sponsorship for visa-living in and working from the state of Utah is a requirement.

About the University of Utah

Located in Salt Lake City, in the foothills of the Wasatch Mountains, the University of Utah is the flagship institution of the State of Utah's system of higher education, a tier-one research institution with membership in the Association of American Universities (AAU) and Big 12 Athletic Conference.

The University offers a strong benefits package, including a personal (401a) retirement account with employer contribution of 14.2% and immediate vesting, highly competitive health insurance, generous paid leave time, free public transportation pass (UTA), 50% tuition reduction for eligible employee and family members, and more: https://benefits.utah.edu/

Responsibilities
Responsibilities:

Oversees administrative matters regarding the day-to-day operations, procedures, and activities for UAIR
Coordinates travel itineraries and accommodations
Assists with human resource and payroll processes
Processes and reconciles accounts for purchases, employee travel and reimbursement, and maintains UAIR budget
Assists with scheduling meetings and maintaining calendars for the UAIR leadership team
Coordinates virtual and in-person training events
May assist with UAIR website updates/maintenance
May prepare, review, and organize correspondence, reports, and meeting materials, as needed
Assists with communicating and coordinating team and division events and staff meetings
Assists with onboarding new UAIR employees

Minimum qualifications:

Bachelor's degree in a related area of assignment of equivalency (one year of education can be substituted for two years of related work experience) and 4 years of progressively more responsible management experience.
Background knowledge of assigned department's area of specialization in order to analyze, plan and draw conclusions for recommendations to leadership

Minimum Qualifications
Bachelor's degree (or equivalency) in Business, Finance, Health Care Administration or a related field. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor's degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Preferences:

Proven experience as an executive assistant or in a similar administrative support role
Excellent organizational, time-management, and multi-tasking skills
Demonstrated problem-solving skills and proactive approach to solutions-orientation
Ability to handle confidential information professionally and discreetly
Strong written and verbal communication skills
Approachable and mature personality
Ability to work independently, reliably, and proactively

Experience in a data environment and/or in a role where exemplary customer service

Special Instructions

Requisition Number: PRN42637B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 00822 - University Analytics & Institutional Reporting
Location: Campus
Pay Rate Range: $55,000-$65,000
Close Date: 8/23/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/186140