Job Details

Admin Support II-CHSS Advising

Position Number: 6350425
Location: Orem, UT
Position Type: Academic Advising

Admin Support II-CHSS Advising

Salary: $35,258.00 - $41,480.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2504414
Closing: 7/8/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Student Affairs

Position Announcement

Utah Valley University is seeking a detail-oriented and collaborative Administrative Assistant to support the College of Humanities and Social Sciences (CHSS) Advisor Suite. This position plays a key role in ensuring the smooth operation of the advising office by managing a range of administrative and support tasks. The Administrative Assistant will help coordinate meetings, schedule facilities, manage budgets and inventory, and provide accurate information to students, faculty, and the public. This role also involves overseeing part-time student staff and supporting the planning of departmental events and functions.

The ideal candidate is organized, professional, and proactive, with strong communication skills and a commitment to excellent service. This is a great opportunity for someone who enjoys working in a team-oriented environment, takes initiative, and is interested in contributing to student success and the broader mission of the university.

Summary of Responsibilities

Manages finances and tracks budgetary expenses and submissions. Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, and reconciling expenditures. Coordinates the payroll process, including preparation, submitting, monitoring, and maintaining payroll records.
Performs advanced and confidential administrative support duties, including composing routine correspondence, reports, presentations, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of assigned and work related areas.
Coordinates the preparation and submission of various reports, including timecards, PAF's, ESAF's, new hire paperwork completion and submission, requisitions, purchase orders, travel requests, index tracking and reconciliations.
Coordinates department events, facilitates marketing opportunities, communications and correspondences.
Informs students, faculty, and public of available department and university services. Provides correct and accurate information to inquiries and requests for assistance.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with an associate's degree and one year of experience or any combination of education and experience related to the summary of duties totaling three years.

Preferred Qualifications
Prefer an associate's degree in business administrative or other administrative field. Experience as an event planner is preferred.

Knowledge / Skills / Abilities

Knowledge

Knowledge of managing finances and budgetary responsibilities across multiple budget lines. Knowledge of procurement and similar procedures.
Knowledge of best practices in events, marketing communications, correspondence, and appropriate matters of etiquette in various settings.
Knowledge of department and university services.

Skills

Skill in office methods, techniques, practices and procedures.
Skill in the use of computers and computer software applications including word processing, spreadsheets, e-mail, internet, database, and presentations.
Skill in the preparation and interpretation of reports, charts, graphs, and tables.
Skill in interpersonal, problem-solving and decision making skills.
Skill in customer service and phone etiquette.

Abilities

Ability to plan and anticipate potential changes and act accordingly.
Ability to maintain confidentiality at all times.
Ability to perform a variety of administrative support duties with minimum supervision.
Ability to follow verbal and written procedures and instructions.
Ability to communicate effectively, verbally and in writing.
Ability to meet and work with people of diverse backgrounds.
Ability to demonstrate professional demeanor and poise.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/4991798/admin-support-ii-chss-advising

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