Job Details

PS Study Coordinator

Position Number: 6350090
Location: Salt Lake City, UT
Position Type: Laboratory and Research

PS Study Coordinator

Job Summary

The Department of Otolaryngology - Head and Neck Surgery at the University of Utah School of Medicine has an immediate opening for a Study Coordinator. Working under the direction of the Associate Director for Research, the Study Coordinator supports multiple investigators, providing administrative operations and coordination of human subjects research studies. Particularly, this role will have significant responsibility for preparing, submitting, and maintaining institutional review board (IRB) protocols in coordination with principal investigators and other members of the research team.

The Study Coordinator will perform a variety of duties in accordance with specific instructions and established work procedures, typically under close supervision. The Study Coordinator will follow written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature, and is expected to work collaboratively with research and clinical care team members at multiple clinics, including Huntsman Cancer Institute and Primary Children's Hospital.

Qualified applicants will demonstrate the ability to manage multiple aspects of ongoing research studies, and to work cooperatively with others in a research team.

The University of Utah offers a comprehensive benefits package including:

Excellent health care coverage at affordable rates
14.2% retirement contributions that vest immediately
Generous paid leave time
11 paid Holidays per year
50% tuition reduction for employee, spouse, and dependent children
Flex spending accounts
Free transit on most UTA services
Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
Professional development opportunities

Additional benefits information is available at https://benefits.utah.edu/
Responsibilities

Responsibilities

Coordinates and performs responsibilities related to research participants, including screening subjects, obtaining informed consent, answering inquiries, overseeing study collections, and acting as a liaison between participants and study-related parties.
Monitors enrollment and initiates strategies to ensure protocol requirements are met.
Explains and obtains informed consent, medical history, and demographics. Documents in electronic medical record and maintains status reports, notes, and subject log to help ensure subject safety.
Registers patients on clinical trials utilizing the appropriate registration process determined by the study group and complete study-related data entry.
Prepares documents for each newly diagnosed patient to include protocol consent, eligibility and pre-treatment requirements.
Ensures proper collection, transfer, and processing of study specimens. May propose orders for specimen collection and/or coordinate with surgical teams for tissue.
Oversees compliance with protocol; manages quality control, completion, and submission of study-related documentation; prepares reports as requested.
Organizes and prepares study-related equipment and supplies. Assists other staff in enrollment preparation and completion, including preparation of consents and lab kits.
Prepares documentation for submissions as appropriate (redacting, etc.). May assist in data quality control projects.
Recognizes, tracks, and reports adverse events and protocol deviations.
Coordinates with physicians and other faculty or clinical care providers to provide information regarding the biobank study and works with clinic staff and supervisors to integrate study activities into clinic flow.
Assists in the implementation and adherence to study and departmental quality assurance practices.
May assist with development of standard operating procedures specific to the biobanking trial.
Attends and participates in Investigator and staff meetings. Assists team with specific study assignments and timeline
Complete study-related follow-ups and related patient or family contact as necessitated by protocol.
Support operational and administrative needs of assigned trial(s).
Maintains documents as required by FDA guidelines.
Interacts with clinical care teams, patients, and families.
May assist in assessing and tracking the availability of specimens and/or data for future research uses.
May perform functions required of the Clinical Research Assistant or Clinical Research Coordinator as necessary.

Comments

Work Environment and Level of Frequency that may be required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

The staff member must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit. The individual must demonstrate knowledge of the principles of life span growth and development and the ability to assess data regarding the patient's status and provide care as described in the department's policies and procedures manual.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Minimum Qualifications
Bachelor's degree in a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. IRB CITI Course in the Protection of Human Research subjects certificate obtained within six months of hire and demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Some departments may require IATA DGR training within six months.

Preferences

Strong preference will be given to candidates with experience in human subjects research, particularly institutional review board (IRB) proposal development and study maintenance.
Previous experience with Electronic Health Records, specimen collection or processing, or research trial assisting or coordinating.

Applicants will be screened according to preferences.

Special Instructions

Requisition Number: PRN42341B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, 8:00 AM - 5:00 PM. This is a primarily in-office position at the University of Utah HELIX building (30 N. Mario Capecchi Dr.). Opportunities for a hybrid telework schedule may be available after completing the initial training period if supported by operational needs. Clinical duties may impact opportunities to telework. Employees with an approved hybrid telework schedule are expected to provide their own home office space, internet connection, telephone, and have the ability to work independently.
Department: 00261 - Otolaryngology
Location: Campus
Pay Rate Range: 38300 - 48000
Close Date: 9/30/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/184900