Job Details

Fiscal Specialist 2 - General Accounting

Position Number: 6326228
Location: Cheney, WA
Position Type: Business - Accounting

Fiscal Specialist 2 - General Accounting

About Eastern Washington University:

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the regions polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWUs 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washingtons second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelors and masters degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a 24-25 College of Distinction (CoD).

Money magazine recently named EWU as one of its Best Colleges in America 2024.

Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place-the knowledge that comes from the land.

Job Summary:

We are seeking a detail-orientated accounting professional with a strong foundation in general accounting principles for a Fiscal Specialist 2 with our General Accounting team. In this role, you will provide critical fiscal support, utilizing your independent judgment to interpret and apply technical accounting practices. Your expertise will be essential in advising principal staff and administrators on fiscal policies and procedures, ensuring compliance, and recommending effective courses of action.

The salary range for this position is $45,636 (minimum) up to $61,032. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 13 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/ .

Required Qualifications:

High school diploma or GED
Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours or 10 semester hours of college-level accounting or bookkeeping. Equivalent education/experience will substitute for all minimum qualifications
Advanced MS Excel and Word skills
Demonstrated ability to apply a responsive and flexible approach that is supportive to the needs of, including universal access, of our students, faculty, staff and the public

Preferred Qualifications:

We highly encourage you to apply even if you do not have some (or all) of the preferred experience below:

Bachelors degree
Previous experience in Higher Education

Other Skills and Abilities:

Job Duties:
Provide fiscal support concerning accounting principles and functions, fiscal records and reports. May assist in informal training departmental personnel (one on one) for using the university accounting system, journal voucher input, IDPOs, month-end report generations, etc.
Monitor and audit daily activity for the Bursars recorded transactions and balancing bank deposits from all departments with accounting system data and initiate corrective action when variances occur.
Audit, analyze and evaluate diagnostic reports for various transactions, such as daily system balancing control reports, reconciliation between accounting systems and operational data store (ODS), payroll, special journals, and budget adjustments.
Audit daily input and preparation of accounting data for journal vouchers and other financial system information. Advise principal staff of alternative course of action.
Perform daily processing of Bursars Accounts Receivable and CRC system feeds into university accounting system. Perform processing for Payroll, Budget, Grants, Facilities, and other departments. Initiate corrective action when errors occur.
Create ad hoc queries in data store to assist in identification and resolution of errors.
Prepare special reports (internal and external) upon request from departments.
Maintain General Accounting files in accordance with state records retention requirements.
Perform other accounting duties and fiscal support as required.Percent of Time: 50

Maintain journal vouchers and documentation of revenues and expenses for retention and audit purposes.
Maintain a monthly record of outstanding checks and their resolution for the annual state reporting of unclaimed property to the Department of Revenue. Contact vendors, students, and employees concerning unredeemed checks. Prepare Lost or Destroyed Check Affidavit as required. Send due diligence letters to outstanding check holders.
Provide advice on the handling and/or replacing of outdated checks. Prepare Department of Revenue Unclaimed Property reports for the Bursar, Accounts Payable, and Payroll departments. Remit unclaimed property with detail and summary reports to DOR.
Assist the University to mitigate audit risk through departmental education and outreach.
Assist with external auditor inquiries and understanding of internal controls.Percent of Time: 25

Act as a project leader for part-time student employee(s) as needed.
Assist Administrative Assistant with the check processing of accounts payable and payroll when needed. Verify data to ensure records are complete and accurate prior to transmitting direct deposit and printing of checks. Provide reports to management for approval and signatures.
Maintain the inventory of office supplies for General Accounting, placing orders as needed.
Other duties as assigned.Percent of Time: 15

Assist Inventory Control and initiate physical inventory process which includes generating equipment verification lists using judgmental selection.
Support Inventory Control and initiate tagging of equipment items based on purchase orders and receiving information which may involve travel to satellite campuses.
Assist in preparation of inventory control procedures and information for Inventory Control Web site.
Assist with periodic risk assessment to support alternative procedures in lieu of full inventory verification.Percent of Time: 10
Conditions of Employment:

During the course of university employment this position will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
All new employees will comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
After starting employment, employees will complete required training. In person and Zoom training opportunities will be posted on InsideEWU and are listed on the Human Resources webpage at https://inside.ewu.edu/hr/training/.
This position is covered by the Washington Federation of State Employees Collective Bargaining Agreement:https://in.ewu.edu/hr/wp-content/uploads/sites/40/2023/06/WFSE-EWU-CBA-Barg.-Units-1-and-2-FINAL-2023-2025.pdf

Salary Information:

The salary range for this position is $45,636 (minimum) up to $61,032. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Posting Date: 06/26/2025
Open Until Further Notice: No
Closing Date: 07/13/2025
Screening to Begin: 07/14/2025

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/13714