Job Details

PS Coordinator, Admin Program

Position Number: 6255183
Location: Salt Lake City, UT
Position Type: Instructional Technology and Design

PS Coordinator, Admin Program

Job Summary

Job Summary:
The Department of Pediatrics Research Education Office has an immediate need for an Administrative Program Coordinator. This position provides complex program support and resources to clinician-scientists, faculty, staff, students, and/or program participants in the Department of Pediatrics Research Education Office. Plans and implements activities of a program within the Research Education Office, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.

For an overview of programs coordinated by the Research Education Office, please visit https://medicine.utah.edu/pediatrics/research/education

The University of Utah offers a comprehensive benefits package including:

Excellent health care coverage at affordable rates
14.2% retirement contributions that vest immediately
Generous paid leave time
11 paid Holidays per year
50% tuition reduction for employee, spouse, and dependent children
Flex spending accounts
Free transit on most UTA services
Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
Professional development opportunities

Additional benefits information is available at https://benefits.utah.edu/

Responsibilities
Essential Functions: Academic Program Coordination

Supports all daily program operations and supports Program Manager to coordinate program activities of the Academic Associate Program (AcA).
Writes and edits program-related publications and promotional or educational materials.
Conducts student advising for prospective students and manages and tracks program applications.
Oversees administration of Canvas and other student-facing systems for the program.
Reviews and evaluates student assignments, providing timely and constructive feedback in alignment with course objectives.
Attends class, as needed, and supports virtual, hybrid, and in-person educational models.
Oversees weekly student feedback and manages assessment of clinical shift performance for all students.
Supports the Teaching Assistant team through participation in weekly meetings and assists with additional tasks as needed by faculty and research study teams.
Works collaboratively with Course Program Director(s) and Manager to develop and grow course offerings and maintain quality of course curriculum against institutional and national standards.
Communicates with study teams to ensure all study information is accurate and up-to-date and works with Program Manager and student TA team to prepare for and execute student training weeks.

Program Development

Assist Program Course Director(s) and Manager with curriculum expansion and administratively support growth of the program to a major program.
Meet with prospective PIs to expand research study offerings to students.
Serve as a resource for research education program development across both REO and the Department of Pediatrics.

Team Player

Demonstrates innovation and willingness to develop the position's functions as needed against a changing administrative environment.
Is a professional, friendly, helpful colleague within the Department and shows commitment to representing the University of Utah's excellence when coordinating with those outside our institution.
Demonstrates initiative, flexibility, enthusiasm, positive attitude, teamwork and commitment to the fourfold mission of the Department and Research Education Office.
Professionally navigates a changing virtual environment and is accountable to commitments, colleagues, and timeliness of work product.
Demonstrates a working knowledge of PC and Macintosh computers, including common software programs and applications, such as iCentra (Cerner EHR), Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Adobe InDesign, cloud-based calendar systems, and internally-used products such as QGenda, UMS, CIS, and Canvas.

Problem Solving:This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines. DisclaimerThis job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically requiredNearly Continuously: Office environmentOften: Classroom environment during weekly PED class meetings. Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience) required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN42022B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday, 8:00 a.m. - 4:30 p.m., some flexibility with work hours is permitted per department needs. Opportunities for a hybrid telework schedule may be available if supported by operational needs. Employees with an approved hybrid telework schedule are expected to provide their own home office space, internet connection, telephone, and have the ability to work independently.
Department: 00848 - Pediatric Administration
Location: Campus
Pay Rate Range: $38,300 to $55,621
Close Date: 8/27/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/183104