Job Details

Administrative Director for COO Operations

Position Number: 6233348
Location: Salt Lake City, UT
Position Type: Administrative Vice Presidents

Administrative Director for COO Operations

Job Summary

The Administrative Director of COO Operations, reporting to the Chief Operations Officer of the University of Utah, will partner with the COO to deliver on key operational challenges. They will help to identify challenges, develop solutions and drive efforts to complete projects. The Director will aid in overseeing daily operations and ensure the organization is focused on high priority items delivering significant value for the University.

Responsibilities
Key Responsibilities:

Partner with the COO to develop and deliver on Office of the COO and University of Utah priorities
Deliver on top priority projects for the COO that necessitate cross-university collaboration and engagement
Support other team members in delivering on their projects and responsibilities in an efficient and effective manner
Identify and help resolve key challenges as they arise
Prepare the COO for upcoming meetings and ensure required materials and information are prepared
Serve as a liaison for the COO with members of the Senior Leadership Team and other senior stakeholders
Assist in drafting materials and synthesize insights and information for the COO (e.g., create documents and presentations, draft emails, write speeches and key talking points)
Manage key communications with University of Utah stakeholders on behalf of the COO
Effectively communicate within project teams and to management
Action and confirm completion of key action items and deliverables for the COO
Act as proxy for COO in key meetings, as needed
Confirm and escalate decisions for the COO, as needed
Collaborate with the COO, Executive Assistant and broader team to ensure the COO's schedule is aligned with the highest priority items and makes the best use of the COO's time
Protect and handle confidential data

Capabilities Required:

Strong critical thinking and analytical skills
Ability to work collaboratively in a team environment
Excellent interpersonal, written and oral communication skills
Experience planning, organizing and executing key projects in a large organization/institution across departments
Strong project management skills
Demonstrated success in planning and executing key initiatives
Ability to lead in absence of the COO
Prior experience or focus on operations management
Prior management and leadership experience
Detail oriented and strong organizational skills
Self-sufficient and ability to set own direction
Proficient in Word, Excel and PowerPoint

Minimum Qualifications
Bachelor's degree and 9 years of management experience (or equivalency - years of experience can be replaced for years of education and vice versa)

Preferences
Masters degree in Business Administration or related area

Special Instructions

Requisition Number: PRN41925B
Full Time or Part Time? Full Time
Work Schedule Summary: M - F 8 - 5
Department: 02305 - Chief Operating Officer
Location: Campus
Pay Rate Range: 110000 to 170000
Close Date: 6/15/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/182610