Job Details

Fiscal Specialist 2 - Payroll

Position Number: 6231013
Location: Cheney, WA
Position Type: Business - Accounting

Fiscal Specialist 2 - Payroll

About Eastern Washington University:

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the regions polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWUs 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washingtons second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelors and masters degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a 24-25 College of Distinction (CoD).

Money magazine recently named EWU as one of its Best Colleges in America 2024.

Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place-the knowledge that comes from the land.

Job Summary:

Eastern Washington University is looking for a Fiscal Specialist 2 to join our Payroll Team. As a Fiscal Specialist 2 - Payroll, youll be a vital member of the payroll operations team, working under general supervision to support financial processing and analysis functions. Youll work with a variety of employee groups-including Faculty, Students and Non-Student Hourly staff-to ensure timely and accurate pay, handle overpayment resolutions and collections, and provide fiscal expertise across campus.

This position specializes in reviewing, approving, processing and other payroll related functions for payroll services, communicating and consulting with employees, departments, and outside organizations, such as local unions, banks, etc., to resolve fiscal errors.
Additionally, our Fiscal Specialist 2 will serve as the initial point of contact for inquiries and manages all departmental communication and record keeping.
The salary range for this position is $45,308 (minimum) up to $61,032. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 13 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.

Required Qualifications:

Two years of experience at a level equivalent to Fiscal Specialist I and 15 quarter hours or 10 semester hours of college level accounting; or equivalent education/experience.
Advanced skills using Microsoft Office products, Excel and Word.
Experience paying attention to detail and working accurately with numbers.
Demonstrated communication skills and interpersonal skills.
Demonstrated experience working under tight deadlines and in stressful situations.
Demonstrated ability to apply a responsive and flexible approach that is supportive to the needs of, including universal access, of our students, faculty, staff and the public.

Preferred Qualifications:

We highly encourage you to apply even if you do not have some (or all) of the preferred experience below.

Experience with Ellucian (Banner) or similar integrated payroll enterprise systems.
Experience working in payroll, human resources or benefits in a higher education setting.

Other Skills and Abilities:

Excellent customer service skills, professional and courteous demeanor

Job Duties:
Communication, Support, and Record Keeping

Answering main payroll phone line and handling walk in traffic- provide answers regarding web timesheet process, pay distribution, pay dates, pay amounts, etc.
Complete complex written and verbal employment/earnings verifications
WFSE communication regarding dues, deductions, wages etc.
Maintain payroll cycle documents and employee files - includes archiving and maintenance of terminated employee data base.
Sort and disburse mail and redistribute returned items.
Responsible for distributing the payroll in-box to office personnel in accordance with job duties.
Monitor hourly web timesheet process and provide guidance to approvers and employees
Responsible for collating the payroll run book
Monitor Google Drive and OneDrive folders

Percent of Time: 55

Employee Setup Analysis

Input and verify employee updates for addresses, direct deposits, name changes and pay distribution changes.
Update names or SSNs
Make address corrections after receiving automated address process report
Input and verify employee deductions

Percent of Time: 15

Payroll Calculation Verifications

Input and verify paper hourly timesheets
Assist with Classified and Exempt timesheets verifications
Input and verify retroactive pay for Faculty, Students and Non-Student hourly employees
Input and verify labor distributions
Process and close Shared Leave
Compute, process and collect overpayments for Student and Non-Student hourly employees
Process other fiscal areas such as Hi24 requirements, MetLife billing and Taxable travel
Download ACH returns, issue replacement payments

Percent of Time: 25

Other Support
Inventory management and office supply orders.Percent of Time: 5
Conditions of Employment:

During the course of university employment this position will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
All new employees will comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
After starting employment, employees will complete required training. In person and Zoom training opportunities will be posted on InsideEWU and are listed on the Human Resources webpage at https://inside.ewu.edu/hr/training/.
This position is covered by the Washington Federation of State Employees Collective Bargaining Agreement:
https://in.ewu.edu/hr/wp-content/uploads/sites/40/2023/06/WFSE-EWU-CBA-Barg.-Units-1-and-2-FINAL-2023-2025.pdf

Salary Information:

$45,308 (minimum) up to $61,032. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Posting Date: 05/15/2025
Open Until Further Notice: No
Closing Date:
Screening to Begin: Immediately

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/13609