Job Details

Development Assistant - Athletics

Position Number: 6222860
Location: San Diego, CA
Position Type: Development and Fund Raising

Development Assistant - Athletics

Position Title & Department: Development Assistant; Athletics

Posting #: 5238

Department Description:
The Development Assistant will be the office manager for the Torero Athletic Fund (USD Athletics Development Office). Responsibilities included but are not limited to the following: administrative tasks, event & stewardship assistance/planning, expense reports, work closely with Senior Associate AD, Development on special projects, initiatives, or other tasks. This is a temporary position ending in January 2026. There will be an opportunity to extend employment thereafter.

University Description:
The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.

Detailed Description:
The Development Assistant will be the office manager for the Torero Athletic Fund (USD Athletics Development Office). Responsibilities included but are not limited to the following: administrative tasks, event & stewardship assistance/planning, expense reports, work closely with Senior Associate AD, Development on special projects, initiatives, or other tasks. This is a temporary position ending in January 2026. There will be an opportunity to extend employment thereafter.

This is a part-time temporary, non benefit-based position with an anticipated end date of January 2026. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.

Duties and Responsibilities:

Event & Stewardship Planning/Assistance:

Assist Development officers on stewardship projects
Fulfill benefits throughout the calendar year
Assist Asst. Director of Events with event planning/attendance.
Attend events and assist where needed
Donor database Record keeping
Assist in acknowledgement letter process

Office Management:

Manage office supplies and organization of development office
Be the first point of contact for donors (phone/in person)
Manage monthly expense reports of Development officers
Manage Development office calendar (events/meetings)
Provides telephone, computer and general support for the Athletic Development office.
Initiate purchase requisitions, check requests, budget transfers.
Researches and recommends equipment purchases to Senior Associate Athletics Director
Take notes and follow up with assignments as necessary

Other Duties:

Torero Athletic Fund Social Media Management
Some budget management
Special projects
Donor research/bios

Special Conditions of Employment:

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Job Requirements:
Minimum Qualifications:

Associates degree required, Bachelor's degree preferred. A high school diploma and one additional year of work experience may substitute for Associate's degree, at the rate of one year of work experience is equivalent to two years of education.
One year of administrative/office support experience required.

Preferred Qualifications:

Experience with event planning and assistance preferred.

Performance Expectations - Knowledge, Skills and Abilities:

Ability to organize and prioritize duties
Strong organizational skills with ability to handle several major projects simultaneously
Clear, concise writing skills using proper English grammar, punctuation and spelling; strong note taking skills
Excellent interpersonal skills to interact and work with a broad range of people using tact and diplomacy
Excellent communication skills
Must display initiative and the ability to meet deadlines without supervision
Must possess flexibility and versatility - able to perform in new, changing, or pressure situations
Maintain confidentiality of information regarding students and employees as required by University policy and the Buckley
Amendment
Maintain confidentiality of information regarding constituents, volunteers, and donors
Must have ability to work well with all levels of USD constituents (alumni, trustees, San Diego community members)

Posting Salary:
$20.00 per hour

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Special Application Instructions:
Resume Required Click the 'Apply Now' button to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Additional Details:
Hours: 25 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: May 12, 2025
Applications close: Open until filled

To apply, visit https://jobs.sandiego.edu/cw/en-us/job/497012/development-assistant-athletics