Job Details

Administrative Assistant

Position Number: 6220763
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job Summary

Provides complex administrative support for department management. Coordinates and oversees the work of support staff.

Responsibilities
Job Functions

Provides administrative support to the Women's Basketball program, including coaches, support staff, and student-athletes.
Manages travel expense reports and employee reimbursements for the Women's Basketball program by reviewing all travel documents and receipts for accuracy, while also ensuring University and Departmental policies are being met.
Serves as the Purchasing Card Reallocator, reviewing and collecting receipts from cardholders while ensuring that proper P-Card policies and procedures are being followed.
Responsible for ordering standard operational supplies through the campus accounts payable Purchasing System.
Assists with meeting & event set up, as well as other duties as assigned.
Manages calendars for the Women's Basketball staff.
Coordinates with the Athletics Business Office to perform other related duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions
Nearly continuously: office environmentWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Prior University of Utah Experience

Special Instructions

Requisition Number: PRN41871B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 00327 - Athletics Department
Location: Campus
Pay Rate Range: $20.59 - $21.55
Close Date: 8/10/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/182309