Job Details

Position Title: Project Manager

Reports To: Chief of Organizational Operations

Payroll Classification: Salary; Exempt

Starting Salary Range: $85,000 - $95,000

Priority Filing Date: Open Until Filled

Position Definition:

The Project Manager is responsible for the comprehensive oversight and management of the construction projects related to the Associated Students Inc., CSUF (ASI) Student Wellness Initiative (ASWI) by representing the needs of ASI with the campus facility planners, contractors, and architects. Reporting directly to the Chief of Organizational Operations, this individual will serve as the primary liaison between ASI and California State University, Fullerton (CSUF) Capital Programs & Facilities Management, ensuring seamless communication and project alignment. This role will involve active participation in all project meetings, facilitating communication between relevant parties, and providing regular updates to ASI leadership on the progress of Capital Planning's initiatives. The Project Manager will be instrumental in ensuring the ASWI projects are completed on time, within budget, and to the highest quality standards, reflecting ASI's commitment to student well-being. This position is temporary for 4 years through the ASWI construction project.

Essential Duties and Responsibilities:

Project Planning and Development:

• Develop detailed project plans, timelines, and budgets, collaborating with Capital Programs & Facilities Management and stakeholders.
• Assist in defining project scope and ensuring alignment with ASI's strategic goals and the ASWI program plans.
• Work with stakeholders to ensure that the ASWI projects meet the needs of the students.

Contractor Selection and Management:

• Assist Capital Programs & Facilities Management in managing bidding processes, contractor selection, and oversight of construction activities.
• Ensure effective communication and coordination between contractors, architects, and engineers.
• Monitor contractor performance and adherence to project specifications.

Budget Management and Cost Control:

• Track project expenses and ensure adherence to budgets, working closely with Capital Programs & Facilities Management and CSUF Division of Administration & Finance financial managers.
• Provide regular financial reports and updates to ASI leadership.
• Implement cost control measures to ensure project efficiency.

Stakeholder Management:

• Serve as the primary point of contact for ASI stakeholders, including students, faculty, staff, and the ASI Board of Directors, related to construction.
• Communicate regularly with stakeholders, addressing their concerns and ensuring alignment with project goals.
• Facilitate effective communication between ASI and Capital Programs & Facilities Management.

Risk Management:

• Identify potential project risks and develop mitigation strategies, working with the Capital Programs & Facilities Management Risk Management team.
• Monitor and manage risks throughout the project lifecycle.
• Develop contingency plans to address potential challenges.
• Work with ASI Safety and Risk Officer as needed.

Quality Control:

• Ensure that all work is completed to the required standards and specifications, working with Capital Programs & Facilities Management's quality control team.
• Conduct regular site inspections and quality audits.
• Address any quality issues promptly and effectively.

Project Closeout:

• Manage the final stages of the project, including inspections, documentation, and handovers to ASI operations.
• Ensure a smooth transition and provide necessary training and support.
• Ensure all necessary documents are provided to ASI.

Reporting:

• Provide regular updates to the Chief of Organizational Operations and other ASI stakeholders on project progress, budget status, and any potential issues.
• Prepare and present detailed reports and presentations as required.
• Attend all Capital Programs & Facilities Management meetings and report back to ASI.

Education:

• A bachelor's degree in a relevant field (e.g., Construction Management, Architecture, Engineering, Business Administration) is required.
• A master's degree or PMP certification is preferred.

Experience:

• A minimum of 5-7 years (preferably more) managing complex construction and development projects, ideally within a similar sector (e.g., non-profit, educational, healthcare, etc.).
• Experience in higher education is preferred
• A strong understanding of construction processes, project management software, contracts, bidding, and contractor management.
• A background in architecture, engineering, or construction management would be highly beneficial.

Certifications:

• PMP certification is preferred.

Knowledge and Abilities:

• Construction Industry Knowledge:
  • In-depth knowledge of construction processes, terminology, and best practices.
  • Understanding of building codes, regulations, and safety standards.
  • Familiarity with construction contracts, bidding procedures, and contractor management.
• Project Management Knowledge:
  • Strong understanding of project management methodologies (e.g., waterfall, agile).
  • Knowledge of project planning, scheduling, budgeting, and risk management principles.
  • Strong knowledge of project management software and tools.
• Financial Management Knowledge:
  • Understanding of budget development, cost control, and financial reporting.
  • Knowledge of procurement processes and contract administration.
  • Familiarity with fee-based funding models (if applicable).
• Higher Education/Non-Profit Knowledge:
  • Understanding of the culture and operations of a university or non-profit environment.
  • Knowledge of stakeholder management in a university setting.
  • Knowledge of the needs of the CSUF student population.
• Legal and Regulatory Knowledge:
  • Basic understanding of relevant laws and regulations related to construction and project management.
• Project Planning and Execution Skills:
  • Ability to develop detailed project plans, timelines, and budgets.
  • Skill in managing project resources and ensuring timely completion of tasks.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
• Contract Management Skills:
  • Skill in reviewing and negotiating contracts.
  • Ability to monitor contractor performance and ensure compliance with contract terms.
  • Skill in resolving contract disputes.
• Budget Management Skills:
  • Ability to develop and manage project budgets.
  • Skill in tracking expenses and ensuring cost control.
  • Ability to prepare financial reports and presentations.
• Communication and Interpersonal Skills:
  • Excellent written and verbal communication skills.
  • Ability to effectively communicate with diverse stakeholders, including architects, contractors, staff, and students.
  • Skill in building consensus and managing expectations.
• Problem-Solving and Risk Management Skills:
  • Ability to identify and analyze potential project risks.
  • Skill in developing and implementing risk mitigation strategies.
  • Ability to resolve complex problems and make sound decisions.
• Software Proficiency Skills:
  • Proficiency in project management software (e.g., MS Project, Asana, Primavera P6).
  • Proficiency in other relevant tools (e.g., AutoCAD, BIM, Microsoft Office Suite).
• Organizational Skills:
• Ability to maintain detailed records.
• Ability to organize large amounts of information.

Core Competencies:

• Project Planning and Execution
• Construction Management Expertise
• Budget Management and Cost Control
• Stakeholder Management
• Risk Management
• Quality Control
• Contract Management
• Communication and Interpersonal Skills
• Problem-Solving and Decision-Making
• Software Proficiency
• Leadership and Teamwork
• Analytical Thinking
• Adaptability and Flexibility
• Negotiation
• Relationship Building
• Legal and Regulatory Awareness
• Organizational Skills

Additional Requirements:

Typical Working Conditions:

The Project Manager generally works in a temperature-controlled office environment.

Physical Requirements:

• Sitting and standing for extended periods: The role involves computer work and meetings, requiring sustained sitting or standing.
• Walking and climbing stairs: Moving around the campus, attending events, and potentially using stairs regularly.
• Lifting and carrying moderate weight: This could include lifting and carrying materials for presentations, events, or production activities, no more than 30 lbs.
• Dexterity and fine motor skills: Operating computer equipment, handling small objects, and performing tasks requiring hand-eye coordination.
• Visual and auditory acuity: Effective communication and interaction in various settings require good vision and hearing.
• We are committed to working with qualified individuals with disabilities to identify and implement reasonable accommodations that would allow them to perform the essential functions of the job. If you have a disability and require accommodation to perform the essential functions of this job, please notify the hiring manager during the application process or upon accepting an offer of employment.

Special Requirements:

• Employment will be contingent on a satisfactory employment history and criminal background investigation.
• May be required to drive occasionally as needed. Valid driver's license and current auto insurance must be on file at all times and must meet CSURMA driving standards.
• Required to be a Mandatory Reporter and sign the ASI Mandatory Reporter Form.

The Associated Students, CSUF, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

Apply Here: Project Manager