Job Details

This ad is expired.

HR Assistant
Go to our website »

Position Number: 1679163
Location: Ann Arbor, MI
Position Type: Human Resources

HR Assistant

Job Opening ID: 180037
Work Location: Ann Arbor Campus
Full Time/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Nonexempt
Organizational Group: Dsa Central Administ
Department: SL Office of Human Resources
Posting Begin/End Date: 10/23/2019 10/30/2019
Salary: $31,500.00 $36,200.00
Paid Time Off:
Career Interest: Human Resources

How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary
Department Summary

Student Life is committed to facilitating student learning and the development of the whole student while cultivating a diverse and inclusive campus community. Through our programs, services, facilities, and partnerships, we provide opportunities for students' transformation and enrich their education.

The Student Life Human Resources (SL HR) department is part of the Division of Student Life at the University of Michigan. The department provides the full employment life cycle of services to the 1200+ employees and approximately 3000 student staff within the Division, including both professional and bargained-for staff and temporary employees, both student and non-student.. The staffing center is part of the transaction team within the SL HR Department who manages all the recruiting processes for professional, bargained-for and student and non-student employees for the division.

Job Summary

The HR Assistant Associate will be part of the transaction team and manage student and non-student temporary employment processing and support I-9 processing for all new hires, including I-9 recertification for faculty, staff and temporary employees. The HR Assistant will provide a high level of customer service.

Responsibilities*
60% - Hiring Process Administration:

Manage hiring processes for assigned group or client base, including internal/external postings, preparing offer communications, and tracking applicant/employee status for temporary, bargained-for, and student employees
Establish and maintain personnel records in the M-Pathways Human Resource Management System (HRMS) for assigned group or client base, including reclassifications, funding changes, and terminations
Coordinate and facilitate meetings with unit managers and leaders to understand unit needs related to recruitment and hiring
Provide in-person training to new supervisors on hiring processes for student and temporary employees
Serve as a resource to others for routine questions and the resolution of complex problems regarding University and divisional policies and student and temporary employment

40% - General Administrative Responsibilities:

Serve as contact for Student Life Staffing Office and provide excellent customer service when greeting and assisting faculty, staff, students, and visitors
Assist Shared Services staff with processing and maintaining Personal Data Validation Forms and Federal I-9 employment eligibility paperwork, including recertifications and E-Verifying contracted employees in compliance with federal regulations
Prepare and disseminate administrative communications and reports as needed (e.g. Business Objects reports to obtain data for analysis)
Practice Lean methodology, such as participating in team huddles and performing experiments that may involve external stakeholders for process improvement
Participate on special project teams supporting HR Strategic Initiatives
May conduct and summarize internal and external surveys to gather information for policy development and planning
Other duties as assigned

Required Qualifications*

Associate's degree in HR, Business Administration, or related field; or 2 years combined relevant education and experience
1-2 years office or administrative support

Desired Qualifications*

Considerable knowledge of and ability to use advanced business software and computer applications.
Experience working with MPathways and Wolverine Access systems and knowledge of University policies and procedures

Additional Information
PLEASE NOTE: Relocation will not be offered for this position.

This role may have reporting obligations under Title IX and Clery.

Position Criteria:

Demonstrated ability to work effectively with individuals and groups from a variety of different cultures, backgrounds, ideologies, and personal and social identities.
Ability to establish and maintain good working relationships and effective channels of communication, collaboration, flexibility, and trust.
Growth and learning orientation; actively seeking out ways to personally and professionally model continuous improvement and creative problem-solving.
Highly organized, self-motivated, responsible individual able to take direction, demonstrate initiative, and commit to a high-level of customer service and confidentiality.
Ability to manage time, competing priorities, and changing demands.
Strong computer and internet aptitude with a high proficiency in Microsoft Office and Google Suite.
Excellent written and oral communication skills.

#studentlife

U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.

To apply, visit https://careers.umich.edu/job_detail/180037/hr_assistant