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- College Services Supervisor
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College Services Supervisor
Ventura County Community College District
Salary: $53,640.00 - $74,340.00 Annually
Job Type: Classified
Job Number: 2018-00820
Location: Districtwide (Ventura County CA), CA
Department: Districtwide
Closing: 4/4/2018 11:59 PM Pacific
- Description
This recruitment is being conducted to fill temporary and regular vacancies during the life of the eligibility list. The immediate vacancy is a full-time temporary assignment located at Oxnard College. The duration of the assignment has yet to be determined.
Under the general direction of the Vice President of Business Services, plan, coordinate, supervise, and perform a variety of functions in support of college services and operations including supervising assigned college services, managing the college's auxiliary services contracts, and managing campus-wide business services-related projects.
Representative Duties
Provide project management support to the Vice President to implement complex projects by identifying and managing critical paths, resource and time requirements, communication processes, and project optimizing and contingency plans. Projects will include college-wide initiatives such as the annual program review process and accreditation self-study processes. E
Manage auxiliary services contracts such as bookstore, food services, vending, and photocopying/reprographics, including ensuring contract compliance, tracking revenues and expenditures, and resolving issues and complaints; assist with identifying, renewing, evaluating, modifying, and terminating District-wide auxiliary services contracts. E
Plan, implement, and manage various assigned business services-related projects including conducting needs assessments, developing and monitoring implementation strategies, and developing and tracking schedules of completion. E
Coordinate and supervise the Civic Center office and associated operations and staff including the reservation process, event set-ups, event management, and marketing; ensure compliance with relevant state and district regulations, codes, policies, and procedures; develop and manage the Civic Center budgets. E
Coordinate the college's telephone/switchboard and mailroom operations and supervise associated staff; coordinate campus-wide training for new and advanced telephone features. E
Plan, implement, and maintain the college inventory control system; coordinate the annual inventory process for college equipment and assets; utilize an inventory management system to analyze inventory reports for depreciation and to track equipment; coordinate with the college warehouse to reconcile the receipt, tagging, and disposal of college equipment. E
Develop and maintain a tracking system for campus-wide facilities projects to monitor progress and provide status updates to the Vice President of Business Services; serve as a liaison between the office of the Vice President and the maintenance and operations department for the purpose of ensuring the appropriate prioritization of goals and objectives. E
Monitor campus-wide photocopying and reprographics activity to ensure cost effective use; develop and implement strategies to address inefficient use and minimize cost. E
Coordinate vehicle reservations including processing requests, scheduling, and issuing keys and gas cards; prepare and maintain maintenance logs. E
Create and submit reports pertaining to applicable college services and assigned projects. E
Provide information and assistance to faculty, staff, students, vendors, outside agencies, and the public pertaining to applicable college services and assigned projects. E
Hire, train, supervise, and evaluate assigned staff and student workers. E
Perform other duties as assigned.
E = Essential duties
Minimum Qualifications
Any combination equivalent to:
Education:
Bachelor's degree from a recognized college or university
Experience:
Three years of experience managing projects of similar complexity to that performed by the position. Supervisory experience is preferred.
Supplemental Information
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by April 4, 2018.
The examination process will consist of any of the following components:
A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail)
B) Structured Interview = 100% weighting on final score
Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will have their application materials reviewed during a Training and Experience Evaluation (T&E). A T&E is an assessment of training and experience that has prepared the candidate for the position. The 9 candidates with the highest, passing scores on the T&E will be invited to the structured interview. The examination process is subject to change as needs dictate. All communication regarding this process will be delivered via email.
STRUCTURED INTERVIEW DATE RANGE AND LOCATION:
Date Range: Thursday, April 12, 2018
Location: Ventura County Community College District
761 East Daily Drive
Camarillo, CA 93010
The above date range is subject to change. Candidates will be notified of any scheduling changes via email.
SUBMISSION OF APPLICATION:
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.
When completing the application and the supplemental questionnaire, outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation. Advancement to the next step of the examination process will be limited to the candidates with the highest T&E scores.
All required documents must be submitted by the applicant. Human Resources Department staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
ELIGIBILITY LIST:
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.
PROBATIONARY PERIOD:
All appointments made from eligibility lists for initial appointment or for promotion shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer.
ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
FOREIGN DEGREES:
If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit http://www.chea.org/search/search.asp or http://ope.ed.gov/accreditation/search.aspx. For a list of recognized organizations providing transcript evaluation services, visit http://www.naces.org/members.htm.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
To apply, please visit https://www.governmentjobs.com/careers/vcccd/jobs/2009780/college-services-supervisor
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