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Assistant to the Chief of Operations (Administrative Analyst/Specialist-Exempt I)
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Position Number: 1350347
Location: Fullerton, CA
Position Type: Executive Assistants

Assistant to the Chief of Operations (Administrative Analyst/Specialist-Exempt I)

Classification: Administrative Analyst/Specialist-12 Month-Exempt I

AutoReqId: 10909BR

Department: VP Student Affairs Office

Sub-Division: VP Student Affairs

Salary Range: $3,897 - $6,846 per month (Department hiring range: $3,897 - $4,863 per month)

Appointment Type: Ongoing

Time Base: Full-Time

Work Schedule:
Monday-Friday, 8:00 AM-5:00 PM

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

About the Position:
The Vice President's Office for Student Affairs is committed to the professional and personal development of our students, staff and faculty; striving to operate in a transparent, collaborative and developmental environment that demonstrates the value of students, staff and administrators to make up the Division. We are seeking an exceptional individual to join our team as an Assistant to the Chief of Operations (Administrative Analyst/Specialist-Exempt I). The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the supervision and direction of the Chief of Operations, the Assistant to the Chief of Operations independently provides oversight and coordination of projects, research and reporting related to assessment and planning activities, and administrative support. The work involves interpreting and applying specific policies and procedures to organize, monitor, and perform the administrative activities and conducting research necessary to make recommendations for improvement. This position assists with the editing of proposals and reports, analysis of assessment data, and oversight for major publications produced out of the Office of the Vice President for Student Affairs. Composes correspondence and reports, provides content for various communications/publications. Plans and coordinates a number of special projects. Trains, assigns duties, and provides lead oversight for special projects under the direction of the Chief of Operations. Maintains responsibility for the successful planning, execution, monitoring, control and closure of high level, complex projects. The Assistant to the Chief of Operations also supports the Budget Manager by entering, processing and tracking procurement card reconciliation for the VPSA; serving as a timekeeper for the Vice President of Student Affairs and back up for the entire Division; entering and tracking requisitions and budget transfers in CFS; and preparing, processing and tracking budget documents for CSUF Auxiliaries. Handles coordination and administration of procedure in event of student death. Other duties as assigned.

Essential Qualifications:
Bachelors degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience.

Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Special Working Conditions:
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Hiring Preference: On-Campus CSUEU Employees

Application Deadline: 10-Jan-2019

Apply online at: https://sjobs.brassring.com/TGWEbHost/jobdetails.aspx?partnerid=11720&siteid=76&AReq=10909BR