Job Details

This ad is expired.

Administrative Assistant 4 - Health Sciences & Public Safety Division
Go to our website »

Position Number: 1338727
Location: Everett, WA
Position Type: Other Administrative Positions

Administrative Assistant 4 - Health Sciences & Public Safety Division

Posting Number: 02138
Department: Health Sciences & Public Safety

Job Summary/Basic Function:
Typical duties:
-Provides administrative support to the dean as required;
-Develops budget estimates, monitors and controls budget expenditures in consultation with the dean;
-Compiles data and prepares budget proposals for new, continuation, and competitive renewals on grants and contracts;
-Compiles and enters division course data in order to develop class schedules;
-Calculates and tracks quarterly and annual faculty teaching loads. Processes, checks and submits quarterly Personnel Action Forms for division faculty;
-Provides administrative support for the division curriculum development process;
-Coordinates space assignments for laboratory and classroom areas; assists in preparation of long-range plans for space utilization and renovation;
-Orders supplies and equipment. Authorizes equipment repair/renovation;
-Monitors and tracks course enrollment data. Identifies low-enrollment courses.
-Conducts or oversees the preparation of student surveys of division faculty;
-Develops and maintains schedule for employee evaluations;
-Manages assignment of faculty offices, keys, mailboxes, and phone numbers;
-Works with division staff to maintain division web pages;
-Responds to inquiries from faculty, students, staff and community;
-Performs other duties as assigned

Minimum Qualifications:
-Associate degree
-Four years of experience performing high level administrative duties
-Experience developing budget estimates and monitoring budget expenditures
-Passion and commitment for providing excellent customer service
-Effective interpersonal and communication skills
-Demonstrated ability to multitask and prioritize projects in order to meet deadlines
-Attention to detail in the areas of data entry, data reporting, and record keeping
-Intermediate skill set in Microsoft programs (Word, Excel, Access, Powerpoint)

Preferred Qualifications:
Previous administrative experience in an educational environment

Physical Demands:
Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
Ability to operate office equipment
Ability to read and verify data and prepare various materials
Ability to exchange information on the phone or in person

Work Hours: Typical hours are 8 am 5 pm, Monday Friday. Summer schedule is condensed, Monday Thursday.

Posting Date: 11/15/2018
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants:
Open until filled. First review of applications will be December 3. Submit your application by December 3 for first consideration.

Everett Community Colleges vision, strategic plan and core themes value, respect and uphold diversity, equity, cultural competence and inclusion. Hiring and retaining a diverse workforce is a commitment for our institution.

Everett Community College does not discriminate on the basis of race, color, religious belief, sex, marital status, sexual orientation, gender identity or expression, national or ethnic origin, disability, genetic information, veteran status, or age.

This position is included in the Washington Federation of State Employees Union.

Notice to Applicants

Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.

Drug-Free Campus
In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCCs policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.
The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.

Safety and Security
EvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page.
This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.

Salary: $40,908 to $53,592 plus benefits

To apply, visit https://employment.everettcc.edu/postings/4438