Job Details

This ad is expired.

Accounts Payable
Go to our website »

Position Number: 2131507
Location: San Francisco, CA
Position Type: Business - Accounting

Accounts Payable
University of San Francisco

R0003871
USF Hilltop Campus

Job Title:
Accounts Payable

Job Summary:
Under the direction of the Director of Disbursement Services, this Office of Professional Employees union position is responsible for managing the university Purchasing Card program, providing training to USF Staff and Faculty along with making university payments. This position is classified as an Accounting Assistant V.

Full Job Description:

Serve as the primary contact for the University for inquiries relating to; the Concur Expense reporting system, Travel and Entertainment policy, Purchasing Card policy, IRS Accountable Plan rules, purchasing card and out of pocket reconciliation for both USF and Non USF employees. Research, resolve and respond to inquiries in an independent manner.

Administer the expense reporting process of all university out of pocket and purchasing card expenses through the Concur Expense and AppZenn reporting systems. Analyze transactions for policy compliance. Review, verify and enforce IRS Accountable Plan rules.

Contact staff, faculty or students regarding missing information. Maintain records of missing information for tracking and audit purposes. Utilize the found data to enhance future reconciliation, approvals and back office processing

Interpret IRS regulations, University Policy, Grant Restrictions and NCAA Guidelines to determine whether taxation or withholding is applicable. Initiate imputing process for any taxable fringe benefit relocation, cash advance balance or personal expenses. Consult Internal Auditor and Payroll Director when necessary. Maintain regular communication with respective areas for both visibility and process improvement. Produce reports as needed.

Assess risks associated with maintaining a purchasing card program. Pursuit material regarding latest techniques in detecting fraud or misuse. Implement learned information by updating procedures and protocol for audit (regulatory report) transparency.

Initiate proactive processes to modify system user behavior. Update internal review procedure manual as needed.

Train and actively engage Business Managers to support best practices and, how to avoid unnecessary or isky expenditures. Assemble records of department trends. Meet with department representatives to discuss areas that require attention and/or possible efficiencies to progress towards the best practices.

Develop and facilitate user trainings for the Concur expense service system. Disseminate information regarding Concur Travel, Mobile and expense reporting best practices. Construct and administer online training portal. Maintain updated training material.

Manage the reconciliation of general ledger for three primary clearing accounts related to the Concur Expense system. Maintain rigorous internal controls on amounts due to USF. Plan and pursue the best course of action for any restitution.

Administer systems within the Concur Intelligence and PaymentNet platforms. Author reports for Accounting and Business Services, Business Managers and Internal Audit and Tax Compliance. Analyze large amounts of data to prepare ongoing and ad-hoc reports to ensure compliance, analyze tax implications and meet regulatory requirements. Including but not limited to Excise Tax, Relocation Tax and Fringe Benefits. Disseminate as requested.

Keying invoices into various systems and reviewing invoices submitted by departments or vendors for accuracy.

Complete entire check, SUA and direct deposit production cycle.

Work with University Bank to resolve any payment issues.

Process all stop payments, cancel checks, reissue payments as necessary.

Coordinate efforts for fiscal year end closure including but not limited to assessing unreconciled, prepaid and accrual transactions. Act as a liaison between Disbursement Services and the University's Business Managers to disseminate processes and deadlines

Hire, train and coach student assistants to effectively support the Disbursement Services team.

Oversee data integrity through account set up and termination process. Evaluate cyber security to safeguard privileged information.

Facilitate administrative details of yearly purchase card, expense audit and annual reports including but not limited to ECP preparation/analysis, Relocation tracking/reporting.

Support the purchasing card ordering process by receiving the cards, disseminating those who have received trainings and holding cards for those with overdue expenses.

Educate users on Concur system updates in an effort to reduce or eliminate bottleneck processes.

Perform other duties, as assigned, which meet the operational needs of the Office of Accounting and Business Services.

Minimum Job Qualifications:

A high school diploma is required as well as a minimum of four years' experience in an Accounts Payable department.
A bachelor's degree in Business is desired, but is not required.
A highly developed attention to detail is required, as is the ability to interact effectively with a wide range of people, with clear oral and written communication.
Experience with Microsoft Excel is required.
Demonstrate ability to use advanced Excel and Microsoft tools to analyze data
Ability to work in a standard office environment.
Ability to occasionally lift and carry up to 15 pounds.
Demonstrate ability to use advanced Excel and Microsoft tools to analyze data
Work in a fast paced, high volume environment while remaining a positive team influence

Full-Time/Part-Time:
Full time

Pay Rate:
Hourly

To apply, visit https://usfca.wd5.myworkdayjobs.com/en-US/USF_Staff/job/USF-Hilltop-Campus/Accounts-Payable_R0003871.

The University of San Francisco is located in the heart of one of the worlds most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a students passion for social justice and a desire to Change the World From Here. For more information, visit http://www.usfca.edu.