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501684 - Administrative Support Assistant II
Classificaiton: Administrative Support Assistant II
Department: Risk Management
Sub-Division: Vice President, Human Resources, Diversity and Inclusion
Salary Range: $2,912 - $4,592 per month
Appointment Type: Temporary
Time Base: Full-Time
Work Schedule: Monday Friday, 8:00 AM 5:00 PM; this is a temporary position to end on or before June 30, 2022 with a possibility of renewal on an annual basis if funds and/or program needs exist.
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to Californias revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The Office of University Risk Management supports the University and its strategic goals by developing strategies to enhance scholarly and creative activity and the provision of programs that meet the evolving needs of our students, community and region while mitigating any corresponding risks. We are seeking an exceptional individual to join our team as the Administrative Support Assistant II to support the University's ongoing efforts to transition safely to more traditional operations while continuing to address the risks related to COVID-19. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Reporting to the University's Risk Manager, the successful candidate for this position is responsible for duties that support the University's efforts in the areas of contact tracking/tracing, COVID-19 testing and administration, COVID-19 vaccinations, and community compliance with face coverings and other mitigation measures outlined in President's Directive No. 22. Assists with obtaining information from and communicating with employees who have tested positive, are symptomatic, and/or have had contact with other employees who have tested positive or are symptomatic. Identifies building counts and potentially exposed employees and their supervisors. Maintains and tracks data using information obtained from Maxient and employees. Assists in the identification of employees who have not participated in re-entry or weekly testing when required to do so and communicates information to supervisors. Assists in the operation of the university testing center by checking in students or employees, facilitating sample collection and/or scanning samples. Process and records requests for religious exemptions form vaccination requirement. Other duties as assigned.
High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Strong communication skills and the ability to effectively interact with individuals at all levels of the organization. Strong problem solving and decision-making skills. Proficiency with Microsoft Office applications including Word, Excel, PowerPoint, & Outlook. Strong team player with a high degree of personal initiative and exceptional customer service skills. Prior experience working at an institution of higher education.
Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
Regular attendance is considered an essential job function.
Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Application Deadline: Jul 29, 2021 (9:00 PM)
Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/501684/501684-administrative-support-assistant-ii
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