Job Details

Postdoctoral Program Coordinator And Administrator

Position Number: 6577344
Location: Providence, RI
Position Type: Laboratory and Research

Postdoctoral Program Coordinator And Administrator
Brown University

To view the full job posting and apply for this position, go to: https://brown.wd5.myworkdayjobs.com/en-US/staff-careers-brown/job/Arnold-Lab/Postdoctoral-Program-Coordinator-and-Administrator_REQ204234

Job Description:

The Postdoctoral Program Coordinator and Administrator handles the day-to-day administrative operations for Brown-paid postdocs in the Division of Biology and Medicine, and provides administrative support to the Associate Dean for Training and Program Development.

This position is relied upon to organize, track, and analyze information, and generate data reports to effectively support the work of the Office of Postdocs and Early Career Programs (PECP). The incumbent will coordinate with BioMed departmental staff to ensure postdocs in the Division of Biology and Medicine transition smoothly through their appointments and reappointments. This position will also sustain our social media and web presence, manage communications with postdocs and faculty in the Division, and collaborate as needed with the Office of University Postdoctoral Affairs (OUPA) and Biomed Office of Graduate Studies (OGS) to create and maintain career development workshops/seminars/events. The incumbent will also assist the Associate Dean for Training and Program Development with scheduling and meetings, provide support for the various training and program development projects aimed at postdocs and early career faculty, and manage/coordinate pertinent documents and communications associated with this role.

JOB QUALIFICATIONS:

Education and Experience

Required: Bachelor's degree
Required: 1-2 years of relevant or closely related experience required,
And/or equivalent combination of education and experience.
Experience working in a university setting strongly desired.

Job Competencies

Strong organizational, administrative, and time management skills required.
Ability to work in a deadline driven environment and manage multiple priorities.
Initiative and judgment to independently problem solve and prioritize.
Strong quantitative skills with the ability to perform intermediate-level calculations (e.g., salary adjustments, benefits calculations) accurately and efficiently.
Proficiency in Microsoft Excel, including use advanced spreadsheet features such as formulas and pivot tables to analyze and present data.
Confident public relations and interpersonal skills. Competent oral and written communication skills and good command of English language and grammar necessary.
Demonstrates initiative and ability to work independently, but also as a strong team member when the situation warrants.
Attention to detail and accuracy required.
Demonstrated proficiency with Google online collaborative software (Sheets, Docs, Sites, Forms), Microsoft Word, PowerPoint, Adobe Acrobat Pro.
Experience with Filemaker Pro and Qualtrics survey software preferred.
Some travel may be required. This position represents the Office at the Annual Meetings of the National Postdoc Association (NPA).
The ability to take pro-active measures to become and remain informed about University and NIH policies and initiatives and the role of the postdoctoral trainees in the Division of Biology & Medicine to support the Associate Dean's Office in planning, prioritizing, and communicating to achieve desired results.
Interest in maintaining and continuing to advance computer skills.

Criminal Background and Education Check Required.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2025-09-08

Job Posting Title:
Postdoctoral Program Coordinator and Administrator

Department:
Program in Biology

Grade:
Grade 8

Worker Type:
Employee

Worker Sub-Type:

Regular

Time Type:
Full time

Scheduled Weekly Hours:
37.5

Position Work Location:
Hybrid Eligible

Statement on Equity, Diversity and Inclusion:

All positions require demonstrated ability to work collaboratively with faculty, staff, students, and other Brown and community stakeholders with diverse perspectives and demonstrated ability to contribute to an inclusive environment.

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law.